I’ve long been a fan of integration and collaboration across the engagement disciplines of internal and external communication in the interests of developing healthier, sustainable brands. So I’m pleased to see what the PR industry has been up to in Stockholm recently and the publication of the Stockholm Accords.

Notable PR professionals have recently gathered at the World Public Relations Forum where they have been produced a “call to action” for what they call Public Relations Professionals.

The Accords are a rallying call for the global PR community to commit to work to some code of practice.  The aim is to “administer its principles on a sustained basis and to affirm them throughout the profession, as well as to management and other relevant stakeholder groups”.

In short, those who have gathered have created a model suggesting that if we coordinate all communication, then we have a sound basis for management, the basis for communicating internally, which gives us the basis for communicating externally which then provides the basis for governance and social responsibility. All sweet music to my ears.

They also suggest that by doing all of these things correctly, we will achieve organizational sustainability. In short, public relations, through holistic stakeholder management, can ensure that organizations adapt and endure, largely through listening and responding.

Interestingly, the Accords give prominence to internal communication and communication from the inside out and outside in. Surprisingly perhaps, 2 of the 7 Accords are about Internal Communication.

Now I’ve been a longstanding critic of what I have referred to as a plague of short termism within organizations.

I have also pointed to lack of authenticity as a largely unrecognized catalyst behind the recent global recession, creating flawed notions of performance culture development and a boom and bust approach to management:

 As a result, I’m likely to support anything which has the vision of sustainability at its core and the song of authenticity in its heart. I applaud initiatives that look to bring the communication and engagement disciplines closer together to reverse the negative perceptions associating PR with the 90s phenomenon of spin and lack of authenticity. I’ll certainly celebrate anything that raises the profile of the power of joined up communication in the interests of developing organizations fit for the medium to long term purpose.

But the words need to be accompanied by actions. Apparently around 1,000 international communications professionals contributed to the Accords. The fact that they have devoted so much time and effort at such trying times speaks volumes. There really aren’t any excuses left for failing to take an integrated approach to managing brands.

Never in everyday pursuit of corporate endeavour have so many been force fed by so few.

The proliferation of communication channels given the rise of social and technological media means your average employee claims to be nearing communication saturation point. But are they? I would suggest that the appetite for effective communication has never been more keen, yet effective communication is still in very short supply.

Lest we forget, communication is essentially an outcome, not an input. As I had to make a point of reminding a group of senior civil servants while running Team Briefing workshops recently, “success isn’t measured by volume, pace or quantity. Good communication is a product of whether the message has been received, understood and has resulted in the necessary action”.

For a number of years now, when I’ve conducted communication audits for clients, employees across sectors have complained about being bombarded. Despite the rather trendy discussions about the difference between internal communication and employee engagement, message management and push communication appears to be increasing.The biggest culprit is the dreaded email.

The Evils of email Management

Having just carried out an audit of internal communication channels for another public sector client currently undergoing major change, I’ve been struck, once again, by a bizarre, and frequently seen contradiction.

In answer to the question “How would you prefer to be informed of changes”, a whopping 76% of respondents voted for face to face communication.  Of those 76%, some 68% wanted that communication to come from their immediate line managers.

The second preference was for some form of internal social media allowing them the opportunity to provide feedback and debate in an interactive, real time environment.

However, when we looked into the Communication Department’s communication method of choice, they prioritised:

1. Lunch Meetings with the CEO and senior team
2. email bulletins
3. voicemail
4. publications

In fact, as the change programme gathered pace and brought with it “right sizing” and major structure changes, the top two methods fast became the only “official” channels.  Sadly team briefings led by line managers, once a norm, had faded to sporadic bursts.

It’s perhaps understandable that a number of line managers and supervisors had taken a backward step when faced with extremely difficult message management.  But in this case, it was soon very clear that abdication on this scale reflected deep-seated leadership issues.  Their CEO, in Hero Leader guise, although well intended, was clearly undermining his leaders. They had also lost faith in their communication function which, disempowered, was simply stepping aside by pressing the forward and cc buttons. 

But what’s the problem with push communication?

There clearly isn’t a single answer to this question but a glance at this famous learning effectiveness pyramid illustrates the power of face to face interaction with warm-blooded peers. 

The simple fact is that top down, cascade bombardments, usually delivered by email these days, are synonymous with lecturing.  They allow the originator to tick an activity box but are largely ineffective and simply reinforce one-way messaging. Cascades create a wider push communication culture as the approach is seen to be sanctioned from the very top.

As employee engagement requires:

-         interaction

-         involvement

-         feedback

-         opportunities to check understanding

-         emotional connection

by cascading swarms of messages the organisation promises one thing yet delivers another. It’s disingenuous and creates deep seated resentment.

Most of us learn much more effectively in interpersonal environments, when we’re involved and can interact with others. This is one of the reasons why line managers and immediate supervisors are increasingly important communicators. When they have the opportunity and take the time to commit to Facetime rather than Facebook, employees are enlightened and reassured by the example being set as well as the opportunity for face-to-face discussion, debate and reflection.

We all appreciate the merits of electronic communication. But despite the simple temptation of “compose, click and send” and the sophisticated charms of new-wave social media tools and techniques there really is no replacement for good, old fashioned, face to face, eyeball- to- eyeball communication. This is especially true during testing times when people lose what appetite they may have had for Foie Gras and deeply resent the fact that there’s no comfort food on the menu.

Ian Buckingham (ian@by2w.co.uk) is the founder of the Bring Yourself 2 Work Engagement Fellowship www.by2w.co.uk.  He is the author of Brand Engagement – How Employees Make or Break Brands  http://www.palgrave.com/products/title.aspx?PID=281268. and Brand Champions (due Oct 2010)

There’s been much written about employee engagement in recent years as this relatively modern phenomenon continues to evolve from its internal communication roots.

Although often over complicated, the general premise of employee engagement is simple. Individual contributions of employees in the workplace is influenced by the strength of their emotional connection to their employer. The stronger and more positive that connection, the more likely it is that the employee will contribute their best effort for the sake of their organization or brand.

At its core, EE is based upon reciprocity. The employer works to create a work environment that is satisfying and rewarding for employees and stimulates their emotions and higher order needs. It literally invites them to bring themselves to work and become similarly invested (engaged) in their organisations long-term success. The concept is fairly simple to grasp, but not necessarily easy to implement.

One of the challenges is that emotional connections can be difficult to define and measure and are prone to shift in response to changes in the work environment. More confounding is that these relations are influenced by multiple variables (line management relationships, organizational mission and values, workload, peer relationships, etc.).

Add to this the cost/resource challenges created by the worst recession since the Great Depression and the fact that EE is reliant on discretionary budgets and EE as a business strategy can quickly become a “nice to have” in the good times.

These challenges aside, engagement as a strategy is not only important, but vital, especially in a climate of economic uncertainty, to the long-term viability of most business enterprises. According to a proprietary report just completed by the University of Akron’s Centre for Organizational Research, engaged employees tend to:

• Be more satisfied with their jobs
• Be more likely to stay with their employer even when other opportunities emerge
• Be more tolerant of (perceived) temporary economic hardships due to the economy
• Bring a consistently higher level of commitment, creativity and energy to their jobs
• Demonstrate higher levels of “good citizenship” behaviours both at and away from work

As a general rule, it’s safe to say that most employees are not engaged with their employers right now. In fact, the most recent Conference Board survey in the US found that only 45% of employees currently report being satisfied with their jobs (the lowest since the survey was started in 1987). As many as 60% indicate that they plan to actively seek new employment sometime in 2010.

Can Employee engagement really be reserved as “nice to do” strategy for when times are good? Employees are smart and quickly spot insincerity. In tough times, resorting to push communication cloaked in the trappings of engagement is like washing the car and then parking it under a tree full of pigeons.

Ian Buckingham’s blog -  celebrating the little people who really bring big brands to life.

It may be an employer’s market at the moment but only the foolhardy will fail to recognise the fact that they need to keep the eyes of their key performer’s firmly focused on the horizon! We all hate rubber necking and failing to pay due care and attention to your brand superheroes is an accident waiting to happen!

But how exactly do you consult with employees at such a sensitive time; when the risk of bursting the delicate dam of indifference with the inquisitive force of attempting to “move people on” is a very real risk?

Well, first and foremost, involvement is key to employee engagement.  Better still, actively seeking out champions and positive best practice is energising and invigorating.  An alternative is clearly needed to problem based and problem bound modes of inquisitiveness.

Appreciative Inquiry (AI) is an organisation development process or philosophy that engages individuals within an organizational in its turnaround, renewal, change and focused performance.

It’s a particular way of asking questions and envisioning the future that fosters positive relationships and builds on the basic goodness in a person, a situation, or an organization. Put another way, it’s an approach that believes in the power of positive thinking and seeks to draw out the superhero in every employee rather than a self-fulfilling belief that all employees are scheming super villains.

Used effectively, it enhances an organisation’s capacity for collaboration and change.  It’s a fantastic way of signaling an energising alternative to the depressing and draining, downsizing mentality of a recession.

Appreciative Inquiry utilizes a cycle of 4 processes focusing on:

1. DISCOVER: The identification of organizational processes that work well.
2. DREAM: The envisioning of processes that would work well in the future.
3. DESIGN: Planning and prioritizing processes that would work well.
4. DESTINY (or DELIVER): The implementation (execution) of the proposed design.

Even the headings are inspirational.

The basic idea is to build organizations around what works, rather than just trying to fix what doesn’t. It is the opposite of problem solving. Instead of focusing on gaps and inadequacies to find blame and remediate skills or practices, AI focuses on how to create more of the occasional exceptional performance that is occurring (and there will be examples), regardless of conditions, because a core of strengths is aligned.

The approach acknowledges the contribution of individuals, in order to increase trust and inspire best practice. The method aims to create meaning by drawing from stories of concrete successes with the potential of becoming best practices and lends itself to cross-functional social activities. It can be enjoyable and natural to many managers, who, let’s face it, are often sociable people when they come out from behind the badge.

There are a variety of approaches to implementing Appreciative Inquiry, including mass-mobilized interviews and a large, diverse gathering called an Appreciative Inquiry Summit Both approaches involve bringing very large, diverse groups of people together to study and build upon the best in an organization or community.

The basic philosophy of AI is also found in other positively oriented approaches to individual change as well as organizational change. AI fosters positive relationships and builds on the basic goodness in a person, or a situation. The idea of building on strength, rather than just focusing on faults and weakness is a powerful idea in use in mentoring programs, and excellent performance evaluations – where superheroes come into their own.

If you’re wondering what to do with your employee survey and are a little nervous about how any internal benchmarking activity will be received; if you’ve had enough of the pessimism and would like to know more about the power of Appreciative Inquiry or just need a hand spotting those brand champions quietly battling the economic doom and gloom, get in touch. We’re happy to share ideas.

ian@by2w.co.uk

Appreciative Inquiry (AI) is an organisation development process or philosophy that engages individuals within an organizational in its turnaround, renewal, change and focused performance.

It’s a particular way of asking questions and envisioning the future that fosters positive relationships and builds on the basic goodness in a person, a situation, or an organization. Put another way, it’s an approach that believes in the power of positive thinking and seeks to draw out the superhero in every employee rather than a self-fulfilling belief that all employees are scheming super villains.

Used effectively, it enhances an organisation’s capacity for collaboration and change.  It’s a fantastic way of signaling an energising alternative to the depressing and draining, downsizing mentality of a recession.

Appreciative Inquiry utilizes a cycle of 4 processes focusing on:

1. DISCOVER: The identification of organizational processes that work well.
2. DREAM: The envisioning of processes that would work well in the future.
3. DESIGN: Planning and prioritizing processes that would work well.
4. DESTINY (or DELIVER): The implementation (execution) of the proposed design.

Even the headings are inspirational.

The basic idea is to build organizations around what works, rather than just trying to fix what doesn’t. It is the opposite of problem solving. Instead of focusing on gaps and inadequacies to find blame and remediate skills or practices, AI focuses on how to create more of the occasional exceptional performance that is occurring (and there will be examples), regardless of conditions, because a core of strengths is aligned.

The approach acknowledges the contribution of individuals, in order to increase trust and inspire best practice. The method aims to create meaning by drawing from stories of concrete successes with the potential of becoming best practices and lends itself to cross-functional social activities. It can be enjoyable and natural to many managers, who, let’s face it, are often sociable people when they come out from behind the badge.

There are a variety of approaches to implementing Appreciative Inquiry, including mass-mobilized interviews and a large, diverse gathering called an Appreciative Inquiry Summit Both approaches involve bringing very large, diverse groups of people together to study and build upon the best in an organization or community.

The basic philosophy of AI is also found in other positively oriented approaches to individual change as well as organizational change. AI fosters positive relationships and builds on the basic goodness in a person, or a situation. The idea of building on strength, rather than just focusing on faults and weakness is a powerful idea in use in mentoring programs, and excellent performance evaluations – where superheroes come into their own.

If you’re wondering what to do with your employee survey and are a little nervous about how any internal benchmarking activity will be received; if you’ve had enough of the pessimism and would like to know more about the power of Appreciative Inquiry or just need a hand spotting those brand champions quietly battling the economic doom and gloom, get in touch. We’re happy to share ideas.

ian@by2w.co.uk